Post by Admin on Jul 1, 2016 13:04:17 GMT
Minutes of Committee meeting 24th May Sutton Cricket and Hockey Club
In attendance. Matt Hinkley, Mary Evans, Ian Bolton, Julie Snook, Javed Akhtar, Roy Bishop, Geoff Howle, Mike Eades
Apologies. Apologies were received from Paul Griffiths and Peter Farrell.
Minutes of last meeting. The minutes of last meeting were accepted.
Matters arising
Mary reported that John Griffin was grateful to Matt for sending out a hard copy of the club newsletter.
Mike Eades confirmed that Simon had been paid for first aid training and that the treasurer handover to Javed had been concluded, although Javed is still awaiting confirmation from the bank for the new signatories.
Secretary’s report
Peter was unable to attend the meeting but reported through Matt that there were no items, other than the rebranding, which need to be raised.
Treasurers report
The treasurer’s report was accepted.
It was agreed that Javed would set up a club Paypal account, called North Birmingham Cycling, to provide an easier means of payment for future events. This account would be linked to the clubs current bank account.
Jumble report
Extract from a report by Alison Readman.
This year’s event was a success raising £663 for club funds. Income from tables was static; entry fees were slightly down and catering was slightly down. Special thanks to Paul Ky Kidd who donated two bikes. Many thanks to everyone who donated jumble and /or gave their time willingly, the event would not have been a success without this collective effort for which I am very grateful.
Audax report
Roy Bishop reported that the audax had once again been a successful event with rider numbers similar to last year. Riders had reported positively on the revised catering arrangements at Ipstones and Wyaston. A set of accounts has not yet been produced but profits will probably be slightly down as a result of the lower entry fees. Roy thanked the club members who had helped on the day as controllers and gave special thanks to Nadine for her hard work at the Club room throughout the day.
Social events
Mary said that she was finding it increasingly difficult to fulfil the role of social secretary due to personal commitments and wishes to step down. She agreed to continue in the role in the short term, although this would be on a restricted basis. The committee will determine the future of this role as part of the review of the committee structure.
Sylvia’s plant sale will be held at the club house on the 7th June and Dave Frost is organising the summer barbecue.
Suggestions for future events were a night at the dogs, and a visit to Derby velodrome.
Other Business
A new email address is required as a result recent national changes regarding the use of bulk emails. The club plan to purchase the domain name North Birmingham Cycling and the new email address will be admin@NorthBirminghamCycling.uk. Matt will send out an announcement reminding members that all bulk emails must be sent out through Matt using the new club address.
Entry to the Club 100 mile ride will be free to club members
It was agreed that the club needs to rebrand to remain in step with the changes taking place at National level.
Continuation of Club review
It was agreed that the restructuring of the club committee would be discussed and agreed by the committee at its next meeting. Mike Eades will set up two working groups to discuss any changes required relating to Rides & Communication
AOB
Geoff Howle reported that in June and July the Giro will be running Sunday Morning rides and CTC members are invited to join these rides if they wish. Details will be published via the newsletter.
Ian Bolton will review all leaders for Thursday & Sunday rides as he believes the current list of registered leaders is out of date. Ian will email his findings to Matt
Meeting closed.
In attendance. Matt Hinkley, Mary Evans, Ian Bolton, Julie Snook, Javed Akhtar, Roy Bishop, Geoff Howle, Mike Eades
Apologies. Apologies were received from Paul Griffiths and Peter Farrell.
Minutes of last meeting. The minutes of last meeting were accepted.
Matters arising
Mary reported that John Griffin was grateful to Matt for sending out a hard copy of the club newsletter.
Mike Eades confirmed that Simon had been paid for first aid training and that the treasurer handover to Javed had been concluded, although Javed is still awaiting confirmation from the bank for the new signatories.
Secretary’s report
Peter was unable to attend the meeting but reported through Matt that there were no items, other than the rebranding, which need to be raised.
Treasurers report
The treasurer’s report was accepted.
It was agreed that Javed would set up a club Paypal account, called North Birmingham Cycling, to provide an easier means of payment for future events. This account would be linked to the clubs current bank account.
Jumble report
Extract from a report by Alison Readman.
This year’s event was a success raising £663 for club funds. Income from tables was static; entry fees were slightly down and catering was slightly down. Special thanks to Paul Ky Kidd who donated two bikes. Many thanks to everyone who donated jumble and /or gave their time willingly, the event would not have been a success without this collective effort for which I am very grateful.
Audax report
Roy Bishop reported that the audax had once again been a successful event with rider numbers similar to last year. Riders had reported positively on the revised catering arrangements at Ipstones and Wyaston. A set of accounts has not yet been produced but profits will probably be slightly down as a result of the lower entry fees. Roy thanked the club members who had helped on the day as controllers and gave special thanks to Nadine for her hard work at the Club room throughout the day.
Social events
Mary said that she was finding it increasingly difficult to fulfil the role of social secretary due to personal commitments and wishes to step down. She agreed to continue in the role in the short term, although this would be on a restricted basis. The committee will determine the future of this role as part of the review of the committee structure.
Sylvia’s plant sale will be held at the club house on the 7th June and Dave Frost is organising the summer barbecue.
Suggestions for future events were a night at the dogs, and a visit to Derby velodrome.
Other Business
A new email address is required as a result recent national changes regarding the use of bulk emails. The club plan to purchase the domain name North Birmingham Cycling and the new email address will be admin@NorthBirminghamCycling.uk. Matt will send out an announcement reminding members that all bulk emails must be sent out through Matt using the new club address.
Entry to the Club 100 mile ride will be free to club members
It was agreed that the club needs to rebrand to remain in step with the changes taking place at National level.
Continuation of Club review
It was agreed that the restructuring of the club committee would be discussed and agreed by the committee at its next meeting. Mike Eades will set up two working groups to discuss any changes required relating to Rides & Communication
AOB
Geoff Howle reported that in June and July the Giro will be running Sunday Morning rides and CTC members are invited to join these rides if they wish. Details will be published via the newsletter.
Ian Bolton will review all leaders for Thursday & Sunday rides as he believes the current list of registered leaders is out of date. Ian will email his findings to Matt
Meeting closed.