Post by Admin on Oct 11, 2016 7:37:54 GMT
Minutes of Committee Meeting on Tuesday 4th October 2016 at 8.00pm at the club room in Shenstone.
PRESENT: Matt Hinkley, Peter Farrell, Sue Jinks, Julie Snook, Sally Wheelwright, Javed Akhtar, Julie Snook and Mary Evans.
1. Apologies for absence: Ian Bolton, Paul Griffiths and Geoff Howle.
2. Minutes of the last meeting: These were read out by Matt.
3. Matters arising from these minutes: Pay pal is up and running. Javed will report who is to sign the cheques.
4. GENERAL
Secretary’s Report and correspondence. Peter stated that he is working on the annual returns at the moment.
Treasurer’s Report of financial position. Javed reported that there was an increase of £462 in our Bank Balance to £5,611.71. There was nothing showing for the club Audax and Matt agreed to contact Roy Bishop on this matter.
The AGM will be held at the club house on Tuesday 1 November at 8.00pm. Peter agreed to send Matt a list of nominations. We have not found anybody willing to take on the role of Saturday rides leader for groups one to three. Sally agreed to phone venues on Saturday to tell them we are going there for refreshments. Nobody has volunteered to take on the role of marketing.
5. RIDES
Rides list. At the moment this is being done by Chris Jones. An interactive rides list to be put on the new web site was discussed.
Ride leaders’ book. Peter stated that he has not received any information about ride numbers from groups one to three on a Saturday or the Thursday B rides. It was suggested that each ride leader be given a book so that they can record number of riders and names. Peter has to send this information to Head Office and names are required in case of an accident and insurance claim. Sally offered to go and buy these books.
Saturday and Sunday rides spreadsheet. Matt is working on this and hopefully it can be put on the website soon.
6. MARKETING.
New Web Site. Sally stated that her son Charlie has agreed to update our website. Matt will meet him to agree what we would like to put on the site.
Club jerseys. Sally has been in touch with a cycle jersey company who are going to send us some samples of shirts. Hopefully we can show these at the AGM.
7. SOCIAL
Engraving of trophies. Mary agreed to organize this.
Christmas Social Events progress: Wishaw Golf meal is on Saturday 26 November.
Alternative Christmas event. An evening meal is going to be arranged by Sally in December at the Wing Wah Chinese Restaurant.
8. FUN
Awards for the longest, highest, fastest and slowest ride were discussed. No firm suggestions or ideas were arrived at, at this time.
9. ANY OTHER BUSINESS
Mary asked the Committee if the club would pay for the subs on a Tuesday evening. This was agreed.
Julie asked if cyclists could not ride on the right hand side of the road as there have been a number of near misses.
10. DATE, TIME & PLACE of next Committee meeting.
Tuesday 15th November at the club house.
PRESENT: Matt Hinkley, Peter Farrell, Sue Jinks, Julie Snook, Sally Wheelwright, Javed Akhtar, Julie Snook and Mary Evans.
1. Apologies for absence: Ian Bolton, Paul Griffiths and Geoff Howle.
2. Minutes of the last meeting: These were read out by Matt.
3. Matters arising from these minutes: Pay pal is up and running. Javed will report who is to sign the cheques.
4. GENERAL
Secretary’s Report and correspondence. Peter stated that he is working on the annual returns at the moment.
Treasurer’s Report of financial position. Javed reported that there was an increase of £462 in our Bank Balance to £5,611.71. There was nothing showing for the club Audax and Matt agreed to contact Roy Bishop on this matter.
The AGM will be held at the club house on Tuesday 1 November at 8.00pm. Peter agreed to send Matt a list of nominations. We have not found anybody willing to take on the role of Saturday rides leader for groups one to three. Sally agreed to phone venues on Saturday to tell them we are going there for refreshments. Nobody has volunteered to take on the role of marketing.
5. RIDES
Rides list. At the moment this is being done by Chris Jones. An interactive rides list to be put on the new web site was discussed.
Ride leaders’ book. Peter stated that he has not received any information about ride numbers from groups one to three on a Saturday or the Thursday B rides. It was suggested that each ride leader be given a book so that they can record number of riders and names. Peter has to send this information to Head Office and names are required in case of an accident and insurance claim. Sally offered to go and buy these books.
Saturday and Sunday rides spreadsheet. Matt is working on this and hopefully it can be put on the website soon.
6. MARKETING.
New Web Site. Sally stated that her son Charlie has agreed to update our website. Matt will meet him to agree what we would like to put on the site.
Club jerseys. Sally has been in touch with a cycle jersey company who are going to send us some samples of shirts. Hopefully we can show these at the AGM.
7. SOCIAL
Engraving of trophies. Mary agreed to organize this.
Christmas Social Events progress: Wishaw Golf meal is on Saturday 26 November.
Alternative Christmas event. An evening meal is going to be arranged by Sally in December at the Wing Wah Chinese Restaurant.
8. FUN
Awards for the longest, highest, fastest and slowest ride were discussed. No firm suggestions or ideas were arrived at, at this time.
9. ANY OTHER BUSINESS
Mary asked the Committee if the club would pay for the subs on a Tuesday evening. This was agreed.
Julie asked if cyclists could not ride on the right hand side of the road as there have been a number of near misses.
10. DATE, TIME & PLACE of next Committee meeting.
Tuesday 15th November at the club house.